Any information provided will be held securely and in accordance with the Data Protection Act 1998 and the General Data Protection Regulations (GDPR). 

• We collect and store the data that our users submit to us when they apply to join the ASDP. 

• We store data regarding invoicing and payments for compliance with HMRC accounting regulations, membership management and the compilation of usage statistics.

• We publish directories of members to allow members of the public, and other members, to search for people. Individual members can choose which aspects of their data is visible within the search results by editing their user profile. 

• We collect data of those who are part of our insurance policies, to track who is eligible. We generate and store personalised insurance certificates for this scheme.

• With a user's explicit voluntary consent, we allow users names and email addresses to be shared with our corporate members to communicate directly to individual members. Our corporate members can request of us a copy of member's names and email addresses to allow them to share information on products and services relevant to the rest of the membership. 

• We share member names and addresses with such affiliate organisations who provide third-party benefits to ASDP members, such as the ASDP Benefits scheme, discounts on sound effects, and other services.

• We collect data on member's gender and ethnicity, with individual member's voluntary consent, for the purpose of monitoring equality of opportunities. 

Data is kept for as long as a member holds active membership, and for a maximum of two years after membership lapses, to aid them re-joining if their membership accidentally lapses. A member has the right to have their data deleted earlier than this time and can contact our data controller to put this into effect.

All data is stored securely.

Members have right of access to their data, most of which can be found by logging in to their user profile. Please contact the data controller to find out more.

Members have the right to have personal data deleted at any time, the right for their data not to be processed, and the right to withdraw consent for their data to be used at any time. However, with the exception of the voluntary aspects mentioned above, we cannot simultaneously do this and provide access to the services that member's sign up to the ASDP for. Consequently all members are required to consent to this privacy policy, when joining up, or renewing their membership, with the exception of the voluntary aspects, in order for us to provide the services that members have joined the ASDP for.

Any information that we pass to a third party will be held securely by that party, in accordance with the Data Protection Act 1998, and used only to provide the services or information requested. There is a right to request a copy of personal details at any time to check the accuracy of the information held.

Any services provided by the Association for Sound Design and Production to it's members are for the sole use of it's members. Members are required to uphold the membership structure and the privacy it provides to it's members to the highest degree. You may never use another's account without permission and must keep your password secure. When creating your account you must provide accurate and complete information. The ASDP may change or modify the services, benefits and website functionalities at any time without notice. 

Termination of service

You may terminate your subscription at any time with the ASDP with no less than thirty days notice.

The ASDP has the right to suspend your membership or block access to certain parts of the services provided immediately and without notice for any reason, including, without limitation, if your use of the services provided are inconsistent with the letter or spirit of the terms and conditions of use. Further, you agree that the ASDP shall not be liable to you or any third party for any termination of your access to the services.

Should your membership be terminated, a proportion of any fees paid may be refunded at the discretion of the ASDP.          

Amendments

The ASDP may change, modify, add or remove portions of these terms and conditions at any times. Such changes will be announced on the website, or by the Herald newsletter. If you do not agree to the changes of the terms and conditions then you must cease using the services and notify the ASDP that you are terminating your membership within thirty days. 

General guidelines

Relevance

These forums are for the discussion of sound design, and the industry surrounding it. If your post doesn't relate directly to this we ask you to use private email or another form of communication. The success of a discussion forum depends on the relevance of the material on it.